UiPath Foundation is a non-profit organisation established by UiPath Romania, which aims to to empower underprivileged children to reach their potential. The main purpose of the Foundation is to ease the equal and non-discriminatory access to learning opportunities for all children who live in disadvantaged families. In order to achieve such purpose, the Foundation organises various educational activities for children in partnership with other non-profit organizations, for the purpose of acquiring the skills and tools necessary to cope with the challenges of the 21st century.
In order to meet our goal, we collect and use personal data of natural persons as essential part of our activities and events.
Personal data is information on a natural person that may be used to identify the concerned person, like: first name, last name, email address, telephone number, username on social media, location data or corporate positions. This means that when you use our website or participate in UiPath Foundation initiatives we collect certain information about you (hereinafter referred to as “personal data”) that can directly (name, email address) or indirectly (IP address or another online identification element) identify you.
The personal data we process and also the purposes and legal grounds of processing shall differ depending on your relationship with UiPath Foundation:
We process the relevant data (first name, last name, email address, telephone number, position, signature) in order to conclude and enforce the contract signed with you. In this case, the legal ground for data processing is the partnership agreement.
We use your contract data (name, position, email address, telephone number, address) in order to provide you with news, event invitations, information on the activity of the Foundation.
In this case, we rely on the legitimate interest to maintain a sustainable and collaborative relationship with our partners.
UiPath Foundation processes your relevant personal data (first name, last name, telephone number, email address, signature) in order to maintain our contractual relationship which supports our activity. In this case, UiPath Foundation relies on the enforcement of the volunteering contract as a ground for processing.
UiPath Foundation processes your personal data (first name, last name, email address, telephone number, address, IBAN account, donated amount) in order to process donations. In this case, UiPath Foundation relies on the enforcement of the donation contract as a legal ground for processing.
In order to conclude and enforce the grant contract, UiPath Foundation process the relevant personal data: first name and last name of the Beneficiary and legal representative, address, telephone number, email address, age, gender, marital status, nationality, ethnicity (if applicable), data on family situation, date and place of birth, ID series and number, and also its issuing date, personal numerical code, picture (photo and film/video), voice, expressed opinions, data on financial and academic status, skills demonstrated during the activities of the Educational Program, psychological features established based on tests, data contained in school documents and reports or data contained in documents provided by and/or obtained from public institutions and/or authorities.
In this case, the legal ground for data processing is the concerned contract.
Considering our purpose, UiPath Foundation also processes the personal data of their children and families, as they are the final beneficiaries of our activity and educational programs.
The personal data of minors are processed with the consent of their parents. Children are informed with regard to the data that are collected about them and processed only for the purpose and within the limits necessary to enforce the contracts.
In order to register for our events, we process your personal data, like: first name, last name, email address, telephone number, location, social media accounts, position, company, voice, photo, based on your participation consent and on the acceptance of the terms and conditions afferent to the event.
In this case, the legal ground for data processing is your consent.
In order to transfer your contact information to our partners or sponsors from our events (if applicable), we process your name, personal email address and business email address based on your consent.
UiPath Foundation implements the Educational Program in partnership with partner organisations, the educational establishment which you are enrolled at and with media partners. They shall be provided with your personal data in order to be used exclusively for the purpose of implementing the Educational Program.
The personal data which we transfer to our partners are limited to minimum personal information necessary to implement and promote the Educational Program, and we request them not to use personal data for any other purpose. We use our best endeavours to ensure that all the entities which we work with safely and securely store your personal data. Such partners are, in turn, data controllers.
Other partners are, in turn, data controllers, like Facebook, Instagram, YouTube, LinkedIn, Pinterest.
Other third parties which UiPath Foundation turns to do not have the role of processing data, but they may have access to such data in order to fulfil the tasks or during their interactions with UiPath Foundation, like the companies which provide technical maintenance, financial or legal auditors.
Your personal data may be made available or provided to third parties also for the purpose of complying with a legal obligation or of protecting the rights and assets of UiPath Foundation or of other entities or persons, like public authorities, institutions habilitated to perform inspections and controls, legal courts, notaries public, bailiffs, if applicable.
In order to organise such events, in certain situations, we resort to the services of third parties, which are data controllers on our behalf or they themselves are data controllers. When you register for our events, please, check out their privacy policies.
In order to monitor the traffic and improve the content of our website, we process the information on our browser, on the device used, IP address and the experience of the user on our website, based on your consent.
In order to be able to manage your requests to UiPath Foundation by using our contact forms, we shall retain your name, email address, telephone number so that we provide satisfactory answers to your questions.
We may process your name, surname, email, CV data, work experience, education, LinkedIn profile and other information included in your application, based on your consent, for the purpose of processing your job application (recruitment and selection).
For the purpose of meeting our own security and child safeguarding obligations, based on our legitimate interest, with your acknowledgement and in accordance with our internal policies, if you are selected to work at UiPath Foundation, we may perform background checks, as permitted by the local applicable laws, with a third party vendor. For this purpose, UiPath Foundation processes your name, surname, information from previous employers, information from previous schools and information from public registries, as applicable for the role you will perform at UiPath Foundation.
Irrespective of your relationship with UiPath Foundation, we process your personal data in order to inform you with regard to our events, news, reports or to request feedback from you. In this case, processing takes place based on your express consent. In case you want to withdraw your consent, you have the possibility to use the “unsubscribe” option made available in each notification that you receive from us.
In accordance with the purposes described in this Policy, we use the services of different contractors, especially of digital service providers. Such contractors process specific categories of personal data on our behalf in order to help us organise the events, manage information and contracts, store data, review and organise the necessary data. With each of the contractors we have concluded contractual agreements which guarantee to us that the personal data are protected and processing of such data is limited to the minimum period necessary to supply the contracted services. We ensure that the concerned contractors do not process your data for purposes other than those we have agreed upon.
We use our best endeavours to ensure that the entities with which we collaborate store your personal data in safe locations and implement proper security measures.
Some of the contractors are third parties which do not intend to process personal data, but they have access to such data as a result of complying with their obligations or of interacting with us, like, maintenance service providers, financial auditors or legal advisors.
Moreover, we may provide personal data to third parties in the following situations:
In the context of meeting the goals provided in this Policy, your personal data may be transferred abroad to states from the European Union (hereinafter referred to as “EU”), European Economic Area (hereinafter referred to as “EEA”) or third parties. Any transfer made by UiPath Foundation shall comply with the valid legal requirements stipulated by the European legislation on data protection. With regard to data transfers to third parties, we ensure that there are adequate guarantees to keep the data safe.
A personal data transfer abroad is not currently expected. This kind of situation could occur for the purpose of promoting the activity of UiPath Foundation in presentations / conferences / meetings on topics of interest for UiPath Foundation, a case in which the provided data shall be limited to what is strictly necessary. Data may be transferred with the territory of or outside the European Economic Area for purposes similar to the above mentioned ones, only based on the prior consent expressed by the concerned person. Any transfer made by UiPath Foundation to a member state of the European Union or European Economic Area shall comply with the legal requirements provided in the General Regulation no. 2016/679 on data protection adopted by the European Parliament. Any transfer by UiPath Foundation outside the Economic European Area shall be made only by entities which comply with similar applicable data protection standards or based on a commitment of such entities in this respect.
We shall keep your personal data only for the period of time necessary to reach the goals described in this Policy, and in accordance with the legal provisions, contractual obligations or relevant policies.
We shall ensure that we shall not keep excessive or irrelevant data, like data that are not updated. Moreover, we shall constantly revise the time periods for which different categories of data that we process are kept.
After the expiry of the processing period and only after UiPath Foundation no longer has legal grounds or legitimate reasons to process your personal data, the data shall be deleted in accordance with its procedures, a fact that could imply archiving, anonymization or destruction of such data.
In case of a contractual relationship between UiPath Foundation and you, your personal data shall be kept for three years as of the termination of the contractual relationship, except as otherwise provided by the law.
In case of collecting personal data for recruitment purposes, they shall be kept for two years as of the date they are provided.
In case of collecting data for notification purposes, they shall be kept until you choose to no longer be contacted by UiPath Foundation, by using the unsubscribe option from our notifications.
If your personal data were collected as a result of your registration and participation in an event organised by the Foundation, they shall be kept for two years as of their collection.
The personal data of minors are processed with the consent of their parents (under 16 years old). Minors are informed with regard to the data that are collected about them and processed only for the purpose and within the limits necessary to enforce the contracts.
When we process personal data, it is important to know that you have the following rights:
You may exercise your rights at any time.
For questions regarding your rights, you can contact us at firstname.lastname@example.org. Also, in case you want to withdraw your consent granted for direct marketing purposes, you have the possibility to use the “unsubscribe” option made available in each marketing notification.
You can ask any question regarding this document by using the following contact data: email@example.com.